System for Getting Things Done[GTD]

Recently my work requires me to organize my way of working. So to achieve it I was investigating some systems and have found a way which I am using from the past week. I would like to share with you all. A system that helps you to get things done.

Get things done [GTD] have five stages

  1. Collect
  2. Process
  3. Organize
  4. Review
  5. Engage


It means to find a place other than your brain to note down all the task which you want to accomplish. It can be on paper or in some digital form. Tasks can be checking email, calling a friend, etc.


In this stage, you have to ask yourself whether a task is actionable or not?. The answer to which is Yes or No. If it’s No keep it aside and if it is Yes ask yourself Can it be done in two minutes?. If yes then do it right away otherwise put the task in the action list.


Here you place the task from the action list in

  • Project
  • Time
  • Context


Group all the task which are similar, related to a particular project, personal work etc.


Put all the tasks here which are time-bound and need to be done by a fixed date and time.


Here go the tasks that are similar topics wise like video calls, writing a draft for the talk.

One task can be put in multiple categories after that you just have to prioritize the work based on this activity and start working.


You will find out whether you are moving towards your goal or away from it. It can be weekly or monthly basis to check how are you doing?. You can also involve other people to help you review your work.


Engage is the stage where you get things done and mark off the task from the action list.

So this is the system that I am using nowadays to get things done. I am also using Pomodoro Timer for focus and to stop context switching in between the work.


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